April 3, 2013

Processing of FJP “M-2” Community Centers files

Filed under: the process of archival processing — Tags: , , — thiscangobacktothearchives @ 9:20 am

We are currently processing the FJP “M-2” category Budget files.  These files contain reports from the Budget Department to the Distribution Committee and are snapshots of how a particular agency was funded in any given fiscal year.  A complete set of one agency’s files will typically start at 1940 (1940-41 fiscal year) and end at 1982 (1981-1982 fiscal year), a complete run without gaps in years.

The reports in this subseries are being arranged by functional group, then alphabetically by agency, and then chronologically for each agency.  A report typically consists of a Budget Memorandum from the Budget Department to the Distribution Committee as well as completed budgetary forms and supporting schedules.  The report is often accompanied with minutes of the agency budget meetings from that particular year, inter-office memoranda, correspondence and other budgetary material.

The Community Center Activities functional group consisting of approximately 13 linear feet of material (representing about 33% of the FJP M-2 files) were unpacked and organized in alphabetical order.  Then each pile was organized in chronological order.  The files were then rehoused into acid-free Hollinger boxes which are currently being processed.  Pictured below are photos of our reorganization of these files prior to rehousing:









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