AMERICAN JEWISH HISTORICAL SOCIETY
Date: September 2014
Department: Library & Archives
Title: UJA-Federation of New York Collection – Archivist
Schedule: F/T through end of project, September 30, 2015
FLSA Status: Non-exempt
Supervisor’s Title: Senior Project Archivist
Salary: TBD depending on experience, with benefits
Application Deadline: September 22
SUMMARY: Performs arrangement and description, rehousing and basic preservation of the United Jewish Appeal – Federation of New York Records. This is a temporary (one-year) position funded by a grant from UJA-Federation of New York, at the American Jewish Historical Society.
ESSENTIAL FUNCTIONS (approx. 80%): Processing of institutional papers in a team with 4 other project archivists
- All work performed according to MPLP processing standards, including processing rate for this project at an average of 6 boxes per week. (required)
- Arrange records according to series and subseries lists developed by the Project Archivist in consultation with members of the project team. Establish order of and within folders as directed. (required)
- Write complete, well-edited historical notes, scope notes and other documentation for finding aid series as they are processed. (required)
- Create folder-level contents lists for inclusion in the finding aid. (as needed)
- Prepare records for archival storage by performing preservation procedures as appropriate, such as refoldering and reboxing of the materials into acid-free folders and boxes, and selective fastener removal; mark boxes for later preservation photocopying as needed. (required)
- Identify and separate oversize items, photographs, audio, film and video materials within the collections to ensure preservation and proper archival storage. (required)
- Must be able to lift full bankers boxes (up to 40 pounds), and pull them on and off the shelves (required)
- Perform other duties as required.
ADDITIONAL RESPONSIBILITIES (approx. 20%):
- Work with other members of the project team to coordinate the arrival of unprocessed boxes from off-site storage and the transfer of processed boxes to off-site storage. (required)
- Contribute to refinement of project workflow. (as needed)
- Contribute to project blog (www.thiscangobacktothearchives.wordpress.com) on a regular basis. (desired)
- Assist with selecting visual materials from the collection for scanning, for AJHS publications, exhibits and special events. (required)
Skills and Abilities:
- Familiarity with archival theory and techniques, specifically in using MPLP – More Product/Less Process – (minimal processing) to work with very large collections.
- Proven ability to understand hierarchical relationships between series and subseries within a collection and to survey numerous boxes to discover the original order, if one exists.
- Previous experience working with large collections and/or organizational records.
- Proficiency in MS Word and Excel
- Ability to work both independently and collaboratively.
- Reliability and accuracy in maintaining records.
- Excellent communication skills and good rapport with colleagues.
- Ability to complete tasks in a reasonable amount of time and able to multitask.
- Capable of learning new skills.
Education and Training: MLS from an accredited school.
Work Experience: Experience in processing archival collections required.
ADDITIONAL DESIRED QUALIFICATIONS
- Expertise with Extensible Markup Language (XML), specifically creating electronic finding aid using Encoded Archival Description (EAD).
- Ability to read Yiddish and/or Hebrew.
Physical Demands: Ability to lift 40 pounds.
Special Environmental Factors: Periodic exposure to dusty and moldy materials.
Please send resume, cover letter and sample finding (link or attachment) to:
email@example.com / Subject: UJA-Federation position
The American Jewish Historical Society is an equal opportunity employer.