thiscangobacktothearchives

September 2, 2014

UJA-Federation of New York Collection – Archivist

Filed under: Uncategorized — thiscangobacktothearchives @ 12:13 pm

AMERICAN JEWISH HISTORICAL SOCIETY
JOB DESCRIPTION

Date:                              September 2014
Department:                   Library & Archives
Title:                               UJA-Federation of New York Collection – Archivist
Schedule:                       F/T through end of project, September 30, 2015
FLSA Status:                  Non-exempt
Supervisor’s Title:          Senior Project Archivist
Salary:                           TBD depending on experience, with benefits
Application Deadline:     September 22


SUMMARY: Performs arrangement and description, rehousing and basic preservation of the United Jewish Appeal – Federation of New York Records. This is a temporary (one-year) position funded by a grant from UJA-Federation of New York, at the American Jewish Historical Society.

ESSENTIAL FUNCTIONS (approx. 80%): Processing of institutional papers in a team with 4 other project archivists

  • All work performed according to MPLP processing standards, including processing rate for this project at an average of 6 boxes per week. (required)
  • Arrange records according to series and subseries lists developed by the Project Archivist in consultation with members of the project team. Establish order of and within folders as directed. (required)
  • Write complete, well-edited historical notes, scope notes and other documentation for finding aid series as they are processed. (required)
  • Create folder-level contents lists for inclusion in the finding aid. (as needed)
  • Prepare records for archival storage by performing preservation procedures as appropriate, such as refoldering and reboxing of the materials into acid-free folders and boxes, and selective fastener removal; mark boxes for later preservation photocopying as needed. (required)
  • Identify and separate oversize items, photographs, audio, film and video materials within the collections to ensure preservation and proper archival storage. (required)
  • Must be able to lift full bankers boxes (up to 40 pounds), and pull them on and off the shelves (required)
  • Perform other duties as required.

ADDITIONAL RESPONSIBILITIES (approx. 20%):

  • Work with other members of the project team to coordinate the arrival of unprocessed boxes from off-site storage and the transfer of processed boxes to off-site storage. (required)
  • Contribute to refinement of project workflow. (as needed)
  • Contribute to project blog (www.thiscangobacktothearchives.wordpress.com) on a regular basis. (desired)
  • Assist with selecting visual materials from the collection for scanning, for AJHS publications, exhibits and special events. (required)

MINIMUM QUALIFICATIONS

Skills and Abilities:

  • Familiarity with archival theory and techniques, specifically in using MPLP – More Product/Less Process – (minimal processing) to work with very large collections.
  • Proven ability to understand hierarchical relationships between series and subseries within a collection and to survey numerous boxes to discover the original order, if one exists.
  • Previous experience working with large collections and/or organizational records.
  • Proficiency in MS Word and Excel
  • Ability to work both independently and collaboratively.
  • Reliability and accuracy in maintaining records.
  • Excellent communication skills and good rapport with colleagues.
  • Ability to complete tasks in a reasonable amount of time and able to multitask.
  • Capable of learning new skills.

Education and Training: MLS from an accredited school.

Work Experience: Experience in processing archival collections required.

ADDITIONAL DESIRED QUALIFICATIONS

  • Expertise with Extensible Markup Language (XML), specifically creating electronic finding aid using Encoded Archival Description (EAD).
  • Ability to read Yiddish and/or Hebrew.

WORKING CONDITIONS:

Physical Demands: Ability to lift 40 pounds.

Special Environmental Factors: Periodic exposure to dusty and moldy materials.

Please send resume, cover letter and sample finding (link or attachment) to:

jobs@ajhs.org / Subject: UJA-Federation position

The American Jewish Historical Society is an equal opportunity employer.

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