thiscangobacktothearchives

September 4, 2014

Missing Boxes and Zip Codes

Filed under: found in the archives, interesting or noteworthy archival material — susanwoodland @ 6:19 pm

This week we received an unexpected delivery of 7 boxes from off-site storage.  Longtime residents of our “missing boxes” list, these 7 had originally been requested for delivery in 2012 and 2013.  Although boxes with content related to all of the 7 were processed some time ago and are already off-site again, having the boxes in front of us will allow us to now include files that would otherwise have been permanently missing.

The boxes range over numerous series, and bulk dates ranged from 1970 through the 1980s: 3 boxes from the Marketing and Communications Department; 1 box from the Medical/Aged functional group; 1 box of Martha Selig’s files, 1 Project Renewal box, and a box from the Executive office.

One document that surfaced in the first box is this memo, from someone’s administrative file from 1963, a memo :

Changes to Federation mailing records

Changes to Federation mailing procedures, 1963

 

I find it interesting that the addition of Zip Codes to addresses would involve actually meeting with representatives of the Post Office, but it no doubt helped them plan what changes would have to be made to their mailing operations.  After all, Federation conducted a large part of their fundraising through the mail, including mailings to very large lists of contributors throughout the year.  As enumerated in the memo, any change to the format of an address would mean changes to thousands of addresses in their master file, to the plates on their Addressograph machine, and, even in 1963, to addresses in their data processing systems.

Also of interest is the fact that Queens had more zip codes than Manhattan in 1963.  Is that still the case?

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