July 24, 2015

Oversized Material

Filed under: Uncategorized — Leah Edelman @ 9:30 am

As we approach the end of our project, we are starting to tie up some odds and ends regarding the arrangement and housing of the collection, before we move into finishing the description of the collection in the finding aid. Although we have almost 2000 bankers boxes, there are still some items that just don’t fit, and these items are deemed “oversized material.” We now have 18 oversized boxes holding maps, charts, blueprints, newspapers, photographs, scrapbooks, plaques, and other items that need to lie flat for optimal preservation. These 18 boxes are different sizes themselves, and range from OS (oversized) 1 to 3, with the largest items in a flat file cabinet.

Here’s a breakdown of how we process oversized material:

  1. We find oversized items folded up in regular boxes, or acquire them in their own containers that are usually not preservation-friendly
  2. We remove the oversized item and place one copy of a transfer form in its original location, and keep the other copy with the item. This way, we can note the intellectual location of the item, even though it will not physically be housed in its correct subgroup and series
  3. We carefully rehouse the oversized item with its transfer form in an appropriately sized box. Within the box, some items are fragile and need their own folders, some (such as newspapers) are acidic and need to be interleaved, and some can be carefully grouped together with other like items in a folder
  4. We create a separate oversized folder list to keep track of the OS boxes and their contents and location, and once again make sure each item links back to a folder in the regular collection
  5. We are then able to digitize some especially interesting material. We have digitized many of the maps (including the one that inspired our interactive map of Federation agencies), and are currently working on Isidore Sobeloff’s scrapbook. Sobeloff was Director of Public Relations for Federation in the 1920s, and his scrapbook from 1929 contains clippings of his work, as well as information about the crash of 1929 and how it affected Federation. (See next week’s blog post for more on Sobeloff and links to his scrapbook!)

Here are some other oversized items of interest in the collection:

Publications from the 1950s, 1960s, and 1970s, including “Federation Campaigner,” “Campaign World,” “Jewish Week,” and “Appeal”


Car cards from the Jewish Vacation Association, from the 1960s


Blueprints and maps for many early agency sites, including Educational Alliance, Montefiore Hospital, Washington Heights-Inwood and Boro Park YM-YWHA’s, and Camps Rainbow, Ella Fohs, and Forrestburgh


Charts and statistics regarding the 1981 Jewish population study, including a “Distinctive Jewish Names Analysis”


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